By signing this permission slip, I am committing to the following guidelines:

Behavior Expectations on the Fall Retreat

Each student must comply with all applicable school behavior guidelines and rules while participating on the overnight trip. School staff may separate any student failing to do so and may contact the parent/guardian as soon as feasible. Upon request by a school staff member, the parent/guardian must arrange to have the student picked up as directed by the staff member. If a pick up cannot be feasibly arranged, school staff may arrange for alternative transportation at the expense of the parent/guardian. Depending on the severity of the behavior, the student may also be subject to additional and subsequent disciplinary measures.

Student Eligibility for Overnight Trips

1. Student must be in good academic standing (grades 5-12).

a. Student may not be failing any classes (F1 grade – cumulative grade for the year) - grades will be checked two weeks prior to field trips/overnight trips. If student is failing any classes at that time they may not be able to attend the trip or school event.

2. Students must meet the following behavior requirements:

a. Student may not have accrued more than 10 After School Detentions during the school year for any reason

b. Student may not have more than 6 Full Day In-School Suspensions

c. Student may not have 3 or more out of school suspensions

d. Students may not have a 10-day suspension

3. Student must meet the following attendance requirements:

a. Students may not have more than 15 absences (excused and unexcused)

b. Students may not have more than 20 unexcused tardies or early dismissals

4. Permission slip must be received by the due date

- Payment must be paid on time per due dates scheduled in field trip and overnight trip information
- Students may not have any outstanding fees due – including but not limited to technology, repairs, club dues, athletic fees, etc.

No refunds will be given for students that become ineligible to attend the trip due to one of the reasons above. All final decisions regarding student participation on overnight trips are at the discretion of the administrative team.

Parental Consent for Treatment if Needed

In the event your child becomes ill or injured while attending the Bradford Preparatory School fall retreat. I give permission for a Bradford Prep staff member to take my child to the nearest medical facility or healthcare provider and have the necessary treatment administered. My signature verifies that my child is in good health and capable of participating in strenuous activities. My signature also acknowledges my acceptance and understanding of BradfordPreparatory School’s role in the medical treatment of your child. In case of emergency, I understand that every effort will be made to contact me. If I cannot be reached, I hereby give Bradford Preparatory School the permission to act on my behalf in seeking emergency treatment for my child in the event that such treatment is deemed necessary by BradfordPreparatorySchool. I hereby give permission to the medical personnel selected by Bradford Preparatory School to order x-rays, routine tests, treatment; maintain and/or releases any medical records necessary for insurance purposes as outlined under the HIPAA regulations. I absolve Bradford Preparatory School from liability in acting on my behalf in this regard. I hereby release and hold harmless Bradford Preparatory School, its officers, agents, and employees from any liability or damages, and I hereby waive all claims or causes of action against Bradford Preparatory School, its officers, agents, or independent contractors, which may result from participating in the school-sponsored trip/camp and/or the administration of medication as described above.

The school shall not be responsible or liable for any injury/accident via commercial transportation. This includes transportation via any non-school owned, leased, or operated vehicle and includes drivers who may not be employed or under control of the school.

Medications Needed on the Retreat

Students requiring prescription OR over-the-counter medications during the trip must have a current health assessment and medication administration form for each medication on file in order to attend the fall retreat.

Cost of Trip

I understand that signing this permission slip indicates an obligation to pay the total amount of the trip, even if the student does not attend. No refunds will be made. I understand that trip departure and return times are enforced.

Cost of Trip: $130

Financial Assistance

Parents requesting financial assistance or a payment plan must fill out the Financial Aid form here: https://4.files.edl.io/9ce5/08/11/19/205107-f983f951-6b99-4d8c-91df-0e1ee719fac2.pdf The financial aid form must be submitted to the Finance Director by 8/26 if requesting financial aid or a payment plan for the retreat.

Volunteering on the Retreats

We always need parents to join us on the retreats! There are two options for attending: Chaperone or Work Crew. Chaperones pay $130 to attend and are able to ride the bus up and back with the students. They also will travel with the students for activities and have all meals with them. Chaperones stay in the cabins with the students as well. The Work Crew works in the kitchen prepping, serving and cleaning up after the meals. While you will still be able to see your child, you will need to drive up separately and plan work approximately 8 hours a day in the kitchen. You will have some free time throughout the day though. The work crew stays in separate housing and does not need to bring linens for their bed as they are provided.

If you are interested in coming along on the retreat, please sign up to volunteer below. We will notify volunteers the first week of September if they have been selected.

5th & 6th Grade Fall Retreat